Procurement Assistant - Commercial Services

• Hourly Rate: $22–26 per hour (based on experience)
• Bonuses: Discretionary quarterly bonuses based on performance metrics

Key Metrics for review:

• Accurate Purchasing: Procure materials and commodities at the best possible prices
• Proactive Planning: Ensure all necessary materials are ordered and available before the project’s start date
• Effective Communication: Maintain clear and proactive communication with superintendents and project managers, keeping them informed about all orders
• Order Tracking: Accurately track and document all purchase orders
• Blueprint Review: Assist in reviewing project plans to ensure no items are missed.

• Vendor Relationship Management: Establish and maintain relationships with key vendors, ensuring high-quality goods and timely delivery.
• Order Management: Assist in processing purchase orders, tracking deliveries, and managing inventory levels.
• Cost Control: Work closely with the Procurement Manager to evaluate supplier quotes and contracts to ensure cost-effectiveness.
• Spreadsheet Management: Utilize spreadsheets to track, analyze, and report on key procurement metrics.
• Quality Assurance: Ensure the quality of all received parts through rigorous checking procedures.
• Internal Communication: Serve as the liaison between procurement and other departments, ensuring clear and accurate communication.
• Problem-Solving: Address and resolve any issues related to orders, shipping, or quality.
• Documentation: Maintain all procurement documents such as invoices, delivery notes, and supplier contracts in an organized manner.
• Policy Compliance: Ensure all procurement activities adhere to relevant laws, regulations, and company policies.
• Continuous Improvement: Proactively identify and implement opportunities for process and cost optimization.
• Coordinate with the Warehouse team to review in-house stock and/or identify materials returned from previous projects that can be reused before purchasing new items

• Minimum 2 years of experience in a similar role, preferably within the HVAC or refrigeration industry preferred
• High school diploma or equivalent; Associate’s degree in Business or a related field preferred
• Strong integrity and ethical grounding
• Excellent communication skills, both verbal and written
• High proficiency in spreadsheet software, such as Microsoft Excel or Google Sheets
• Ability to manage multiple tasks and projects concurrently, with excellent attention to detail
• Strong interpersonal skills and a customer service orientation, with the ability to interact effectively at all levels within the organization
• Must be a self-starter with the ability to work independently